Happy Easter Local 5121,
Regarding the distribution of General Membership Meeting notes, some members have requested when and how they will get meeting notes after a General Membership Meeting. I obtained clarity from our staff representative Aisha Persaud during this past GMM meeting.
As per our Staff representative, meeting notes can only be distributed to the members once they have been voted on in the following GMM meeting. For example, the meeting notes for the GMM meeting dated March 6th 2025 would have to be voted on in the next GMM meeting for distribution which took place this past week April 16th 2025.
Unfortunately, we also need a quorum to be able to have the meeting be deemed official. We also need quorum in order to vote on important issues, such as the distribution of meeting notes.
In this past meeting dated April 16th 2025, we did not meet quorum so unfortunately the meeting notes that have been completed for the March 6th GMM could not be voted on for distribution to the members. Additionally, since we did not meet quorum this past meeting (April 16th 2025) this meeting is deemed as “unofficial” and therefore notes will not be distributed for this meeting.
This highlights the importance of obtaining a quorum during our General Membership Meetings. The current LEC are diligently working on how to make our meetings more accessible to a larger number of members. To lend your voice during LEC meetings, request to become a Shop Steward as our LEC meetings are conducted alongside our Shop Stewards.
I hope this provides clarity regarding the procedure of meeting note distribution.
OPSEU Local 5121 